Under the guidance and direct supervision of the head of procurement section, the Procurement and Supply Chain Analyst supervises or is a team member of the Procurement and Logistics Unit, responsible for effective delivery of procurement services in order to obtain the best value for money.
He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement and supply chain Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.
Summary of Key Functions
The Procurement and Supply Chain Analyst will support in the following activities:
Transactional Procurement Support Services
Assist in the management of procurement processes
Process requisitions/procurement and sourcing
Facilitate knowledge building and knowledge sharing
Support the implementation of operational strategies focusing on achievement of the following results:
Compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Contribute to the establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit.
Manage and guide procurement processes to:
Provide timely and duly prepared procurement plans for the office and projects and monitoring of their implementation.
Support the monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Draft documentation for submissions to the Contract and Procurement Committee (CPC) and Advisory Committee on Procurement.
Disseminate of contract advertisement and awards.
Maintain contracts files, activities and statistics.
Ensure Purchase orders are duly prepared and dispatched in accordance to UNOPS rules and regulations. Timely corrective actions on POs with budget check errors and other problems.
Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
Maintain the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
Manage e-procurement contract modules and keep the contracts updated, where necessary.
Ensure facilitation of knowledge building and knowledge sharing in the Organization:
Support the organization of training for the operations/ projects staff on Procurement.
Synthesis of lessons learnt and best practices in Procurement.
contribute to knowledge networks and communities of practice.
Logistics:
Arrange customs clearance of imported supplies, materials, and equipment.
Manage all inbound and outbound shipments.
Coordinate with shipping agencies and suppliers to ensure collection of goods and storage in line with INCOTERMS set in the purchase orders.
Ensure all items held that have a limited shelf life are turned over (used or consumed) regularly.
Ensure all stores and equipment held by the project are stored safely, correctly, and securely depending upon the item classification.
Keep track of all sub-equipment accounts to ensure that there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held.
In coordination with the Head of Procurement, assist in preparing logistical reports and asset returns. Ensure that the project’s office premises and equipment/furniture are maintained.
Assist the project’s vehicle fleet management, including movements, maintenance/repairs, fuel supply, accident reports, inclusion in UNOPS global third party insurance, etc., and manage rental of vehicles and ensure proper insurance coverage.
** Education/Experience/Language requirements
Education
- Bachelor’s or equivalent in Finance, Commerce, Business Administration, Economics or related field with two (2) years of relevant experience
Experiences
Relevant experience at the national or international level in providing Procurement services.
Procurement and contract management desired.
Evaluation of bids & handling of proposals required.
Experience in management of long term agreements required.
Knowledge of UNOPS procurement rules & regulations desired.
Clear understanding of logistics and shipping terms (INCOTERMS, demurrage, warehousing methods, pre-shipment inspection) as well as procurement and supply chain management is required.
Google suite and ERP/SAP systems are desired.
Languages
Fluency in English (writing, reading and speaking) is required.
Fluency in Arabic (writing, reading and speaking) is required.
How to apply:
https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=22754#1